Get it on the record, on-time. No hassle.

No one likes rejection — especially when you're trying to do DOCUMENT RECORDING. If you're in the the closing/post-closing process, you have enough to do without worrying about filing real estate documents with the county — cut out the tedium and the frustration by leaving your recording services to us.

Need to retrieve court documents instead? Try our DOCUMENT RETRIEVAL SERVICE →

File Direct

If you work in the real-estate industry — for example, at a title company, or for a lender or and attorney — CourtTrax can be your vendor to simplify and streamline your document recording process. Just ship us the original documents via FedEx, UPS, or USPS, and we will check them for completeness, contact you about any changes, and send one of our runners to hand-deliver them to the appropriate county auditor or recorder. We will then return to you a full report of the filing.

We can handle any type of real-estate document, including:

  • Affidavit Packages
  • Assignments
  • Death Certificates
  • Deed in Lieu of Foreclosures
  • Discontinuances
  • Full Reconveyances
  • Notices of Default or Sale
  • Power of Attorney
  • Rescission
  • Statutory Warranty Deeds
  • Substitutions
  • Trustee Deeds

Full Review

There are any number of reasons a court might reject a document filing, so this can be a very tedious, repetitive and frustrating process for anyone.

But when your organization outsources its document recording to CourtTrax, we put your documents through our thorough review process first before it reaches the court. We keep rejections to a minimum.

We carefully check for:

  • Missing or illegible legal descriptions
  • Missing / illegible notary stamp, witnesses, signatures and printed names
  • Missing or incomplete transfer / tax forms

If we do encounter any problems, we only make any changes that you specifically authorize.

Once the documents have been properly filed, we provide you with a comprehensive recording report including the drop date, effective date, and final recording information.


CourtTrax currently offers its document recording services in Washington and Oregon.

To find out about the availability of a particular county, or to find out if we can offer you services in other states, or if you'd like to go ahead and set up an account with us and start using our recording services today, please send e-mail to

Electronic Search Case Watches & Name Alerts Document Retrieval Document Recording Web Services Court Data Feeds

Contact Us: Toll-Free (866) 643-7084© 2012 CourtTrax Corporation, 1180 NW Maple Street Suite 302, Issaquah, WA